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\B?%U.YeV/Q|LOgt`U=jG'`+}"WuOO1Ug":b0m?zE|H&at7xv3K/cH=v,*va\]WwFa.R#:(ge49e6X$/]snmcX7u5.`X@BK4V(tG=4.Pc\6sUmc%?b\vAgwE[k$Xd'23T| WebPhil Mui is a technology executive in the San Francisco Bay Area. 0000096607 00000 n
Full Time position. The following materialscan also be found on the Harvard Travel Website and University COVID-19 Travel page: If you have any questions please reach out to Sharon Reine ([email protected]) orHitesh Mehta ([email protected]). How do you book travel for someone that does not have a corporate card? After 182 days, your expense will not be reimbursed. [email protected]. WebWe would like to show you a description here but the site wont allow us. All travel reimbursements must meet the IRS accountable plan rules in order to be excluded from the travelers gross income. 0000012615 00000 n
Dear Concur Delegate, Concur Approvers (including COA) and Corporate Cardholders. 21 0 obj
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To comply with the University Travel Policy: Harvard will NOT reimburse for limousine expenses under any circumstances.. See the U.S. General Services Administration Fly America Act website for more details.Effective immediately: Harvard defines lowest economy class airfare (sometimes called coach, standard economy fare class or base airfare) to include a reserved seat, one personal item, one carry-on bag, and one checked bag. Cambridge, MA 02138 Meals are not reimbursed for One-day trips. 0000218795 00000 n
See the Harvard Travel and Reimbursement Guidance for documentation requirements if traveling internationally. WebConcur Invoice Automate and integrate your AP processes. Worldwide Delivery. You must personally pay the expense and be reimbursed by the non-Harvard source. Get Help Overview: Concur Training Page; Concur FAQ; Concur Office Hours Mondays and Wednesdays 11am 0000114869 00000 n
WebVendor Training: RFP Essentials. Listed on 2023-01-10. Cryo-EM/structural data, sequencing data, etc), Where you are traveling to and the dates of travel, including major stays and not just the point of initial arrival. 21 61
Please visit the Harvard Travel Services website for more resources and additional guidance. 0000001867 00000 n
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Scholars believe, and we concur, that this work is important enough to be preserved, reproduced, and made generally available to the public. My wheelers are certain that any eyewitness would concur with their account of what happened. 0000004660 00000 n
WebHarvard faculty, staff and students must follow specific travel guidance. 0000002577 00000 n
Stacey Kelliher Tully: 2-4974,[email protected] Employees generally create their own reports, some have delegates able to assist. gD%3N9QlxyJ}M>(oq~z]=&i%}T(&D57LvIF=bRNQ~HfIR$3hZ9QW3X=rf\NAW$-SsBv,/A`Yn|r2$z#DM6,\B0Rp2A a/(Mc"I\`63HG2exh
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Fast Delivery. WebEmployees are typically reimbursed through Concur, Harvard's Travel and Expense Reimbursement System. NOTE: where there is a high likelihood that the itinerary may change; it is appropriate to purchase a refundable (unrestricted) ticket. Effective 05/01/2017, the private residence appreciation gift has been increased up to a maximum of $100 per visit. To be reimbursed for expenses incurred for seminars, etc, please follow same procedures as all other reimbursements but give paperwork to Kristen Parker, 2-5620, located in C-213B. F>TWr7-7iZ67PCU$_/R#vq8Br-HGn2rRNewB{ m_c)uC,,aVf.V#U Only work-lab related travel and entertainment will be reimbursed, i.e. KyungAh Chung-Benedetti (on campus Mondays and Tuesdays): 2-1211,[email protected] Participants should be familiar with the Chart of Accounts codes used by their department prior to attending this course. WebFor addi onal job aides, references and FAQs, please visit: travel.harvard.edu/concur. 0000004309 00000 n
Richard A. and Susan F. Smith Campus Center, Room 864 Copyright 2023 The President and Fellows of Harvard College, Accessing aHarvard University SharePoint Site or MS Team, Appendix B: Detailed Guidelines for Ground Transportation, Appendix G: Requirements for Travel Expenses Charged to Federal Awards or Cost Share Funds, BER Business Expense Reimbursement Type - Foreign Individual, Tax Implications for Moving Recruiting Visas and Related Expenses, Processing Taxable Employee Moving Expenses, Timing and Processing Student Worker Travel Expenses, Global Support Services - Foreign Travel Guidance, Harvard Travel, Reimbursements and CardServices Website, Air travel (see Appendix A for detailed guidance for travel not using federal funds, see Appendix G for travel using federal funds), Ground transportation (see Appendix B for detailed guidance), Lodging (see Appendix C for detailed guidance), Meals, entertainment and miscellaneous travel expenses (see Appendix D for detailed guidance), Direct Billing using Harvard General Ledger Coding, Business connection, including combining business with personal travel and guidelines for spousal/family member travel, Timeliness of reporting requirements, including receipt deadlines for standard and extended business trips, Fellowships (also called stipends or allowances), Fly America Travel Reimbursement Exception Form (FATREF), Lowest Economy Airfare Split Coding Job Aid, Federal Lowest Economy Airfare Travel Reimbursement Exception Form. Job Summary : The Harvard University Graduate School of Design (GSD) offers graduate degrees in Architecture, Landscape Architecture (LA) and Urban Planning and Design (UPD). Harvard Law School provides unparalleled opportunities to study law with extraordinary colleagues in a rigorous, vibrant, and collaborative environment. To comply with the Fly America Act, which requires the use of a U.S. flag carrier when travel is paid for by federal funds. Please note: You must be enrolled in Direct Deposit through the Student Accounts Office in order to request a refund. Job #22251-6 Part-time (30 hrs/wk.) Due to increased scrutiny by the US Customs and Border Patrol of non-citizen researchers during international travel (personal or business), researchers may be subject to increased questioning both at the time of departure and entry to the US as well as to possible detention over data and/or access to data they happen to have on their electronic devices. hTPN gq]4,=JbPz 3s6}^`D\5up0V]/* ~_.
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Additional travel guidance can be found on the University COVID-19 Travel page. 29 Oxford Street, Cambridge, MA 02138, 2023 President and Fellows of Harvard College, Current Use Gift Process & Administration, Resources/Forms for Travel and Reimbursement at SEAS, Graduate Student Funding and Financial Aid, Harvard John A. Paulson School of Engineering and Applied Sciences. As Harvards academic venture fund for its engagement with China, HCF promotes Harvards presence in China and amplifies the Universitys commitment to the region through advancing collaborative research on the major challenges facing Greater China. <<9A070BC3D9919742AD721764755558F6>]/Prev 901475>>
hybrid schedule to be determined. WebWelcome to the online Refund Request Form. dT$ix?*[Kv4bj5oE9q|ZMR\'PWLfq0#=G:+&8q8N Qh_%(h4V\q-G]\:VrC27>Sno3Sf*3*w2TVq_oc9emR), 8'[rkrg`V^Q b"8
1585 Massachusetts Ave. HLS cannot pay late fees on Corporate Cards. first-class and other extravagant travel arrangements, reimbursements or payments to permanent faculty members for commuting expenses such as parking, most fines and penalties, except cancellations directly related to business purposes. 0000051677 00000 n
Travel Policy (PIN Required)HBS Users - See Accessing aHarvard University SharePoint Site or MS Teamif you are unable to view the documents. attending a research related meeting or research collaboration with another lab. First class is not an allowable expense. 0000012308 00000 n
Student Name *. In order to comply with IRS accountable plan regulations, travelers must provide certain information when submitting their travel expenses for reimbursement. Read more about Get Reimbursed for Travel Expenses. For more informa on on receipt matching, refer to: h p://travel.harvard.edu/concur faq Other User Tips Appendix A: Detailed Guidelines for Air TravelAppendix B: Detailed Guidelines for Ground TransportationAppendix C: Detailed Guidelines for LodgingAppendix D: Detailed Guidelines for Meals, Entertainment and Miscellaneous ExpensesAppendix E: Guidance for Combined Business and Personal Travel Appendix F: Guidance for Spousal/Family Member Travel Appendix G: Requirements for Travel Expenses Charged to Federal Awards or Cost Share Funds, 1033 Massachusetts Ave., 3rd FloorCambridge, MA 02138Email:[email protected] Harvard's Digital Accessibility Policy, Harvard Travel and Reimbursement Guidance, While Harvard faculty, staff, students and researchers must still follow Harvards vaccination and booster requirements, the, Harvard faculty, staff, students, and researchers traveling internationally must register with, Additional travel guidance can be found on the, Please note: Approvers (Concur and/or B2P) are responsible for confirming that reimbursement documents for international travel include, guidance regarding purchasing and processing student worker travel expenses, 2/24/2020 - Rental Accommodations and Third Party Payments. Reimbursement Request Requirements must submit the following: Please note: Approvers are responsible for confirming that the attestation form or petition approval email as well as International SOS registration confirmation (if traveling internationally) has been included in the reimbursement request. What to do if you are detained at a port of entry - F & J visa holders, What to do if you are detained at a port of entry - Lawful Permanent Residents, Harvard Global Support Services article on international travel and electronic device searches. 0
See the Harvard Travel and Reimbursement Guidance for documentation requirements, submission and approval processes, and FAQs. 1/9/23 Apply Now Contact & Location 617-495-2595 Email [email protected] Harvard University 54 Dunster Street Cambridge, MA OCS Auburn Street, Cambridge. Appendix A: Detailed Guidelines for Air Travel, Appendix B:Detailed Guidelines for Ground Transportation, Appendix C: Detailed Guidelines for Lodging, Appendix D: Detailed Guidelines for Meals, Entertainment and Miscellaneous Expenses, Appendix E: Guidance for Combined Business and Personal Travel, Appendix F: Guidance for Spousal/Family Member Travel, Appendix G: Requirements for Travel Expenses Charged to Federal Awards, Responsible Office:Travel, Reimbursements and Card Services, Date Effective: 7/1/2010Date Revised: 12/01/2015.02M. Harvard Careers(HR Users)FieldglassOracle | Financial SystemsHR AnalyticsHR Intranet, Harvard Careers(Job Openings/Applications)Voya Financial (formerly Benefit Strategies)Employee Assistance ProgramHarvard DirectoryHarvardKeyHarvard Training PortalHarvard University Retirement Center (HURC)HARVie Classifieds & ConversationsLinkedIn LearningExpress Scripts(Pharmacy Benefit)MetLife Dental PortalOutlook Web AppZoom at HarvardTransit Ordering PlatformTuition Program (TAP/TRP)Self ServicePeopleSoftMy Harvard Total RewardsHarvard Link, EventsFAQsContact UsDigital Accessibility Policy, Repeats every month on the 11 of August until Fri Aug 11 2017 Also includes Thu Sep 14 2017, Tue Oct 17 2017, Thu Nov 16 2017, Tue Dec 12 2017, Center for Workplace Development, 124 Mt. Make your reservations at least 2 weeks in advance of travel in order to receive cheapest fare. For the most current Travel and Reimbursement Guidance, click here . (617) 495-5711 Please call us before walking into HUHS TTY Information (800) 439-0183 7 days a week, 8:00AM-6:00PM Reference Guide Get care Find a Service: See a listing of specialties and services at HUHS Find a Clinician: Search by name, specialty, or location Find a Location: Find hours, contact information, and more For New Students: Harvard User Support: [email protected] or 6174957760, op on 1 24 Hour Concur User Support: 8667934040 FAS Administra ve Opera ons 1.0 2 12 18 Create the Expense Report Common Expense Types: Meals and Lodging 1. 0000001516 00000 n
Copyright 2023 The President and Fellows of Harvard College, Administrative and Professional Job Descriptions, Retirement Education & Planning Resources, Massachusetts Paid Family and Medical Leave, Harvard Senior Administrator Fellowships for Professional and Lifelong Learning, Applying for a job as an internal candidate, Infectious Diseases-Public Health Emergencies, Managing Daily Stresses: A Mindful Approach to Work, Voya Financial (formerly Benefit Strategies), Harvard University Retirement Center (HURC). WebUniversity (travel.harvard.edu/concur) Quick Start Guide for Self Preparers Quick Start Guide for Employees with a Delegate Quick Start Guide for Delegates Quick Start Guide for Approvers Quick Start Guide for Federal Funds Concur Email Notification Guidelines HUKo@Wq->B*P$TP[1v8Y~3~T(553\A5Rs\$ Civil Litigation MODULE CODE: BMLW5003 Question 1: a: Mr. Wheeler is eligible to methods of funding. To download the app, access your mobile app store and search for Concur. mG?FKxc3?4>\==kaU)*x)!c+ f
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|2f7w)6 Out-of-Pocket Expenses for non-employees (processed as Payment Requests in B2P for visitors, external fellows, students and HHMI employees): Please feel free to call, email or stop by the office, C1-214 or 213a. Registering enables the University to locate people quickly and provide assistance in the event of an emergency. endstream
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Repeats every week every Monday until Mon May 22 2023 . The course covers how to process an employees out-of-pocket business-related expenses as well as charges paid for with a Citi Corporate Card. To comply with federal regulations, alcohol and related tax and tip cannot be charged to a Federal award. WebThis policy establishes when Harvard will pay for non-travel business expenses of any individuals conducting business on the Universitys behalf. 0000002442 00000 n
WebConcur is Harvard University's travel and expense reimbursement system. 0000002863 00000 n
Concur reports are electronic: the system is linked to your Corporate Card and Receipts are scanned and uploaded. Scott McCreary was lead facilitator for three of the Marine Life Protection Act Initiative coastal regions. Harvard University1414 Massachusetts Ave, 4th FloorCambridge, MA [email protected], Copyright 2023 The President and Fellows of Harvard College, Additional Pay forOut of Pocket and CorporateExpenses in Aurora, Additional Pay for Miscellaneous Expenses in Aurora. Receipts, following Harvard policy and local school or unit processes. Contacts HF Finance team: [email protected] 0000217245 00000 n
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In addition to current guidance which requires Harvard faculty, staff, students, and researchers to submit a completed vaccination attestation form or letter from the Office of the Vice Provost for International Affairs (VPIA) approving a petition to travel when submitting a reimbursement request, BCD Travel, Travel Collaborative, Milne Travel or Egencia, travelers will be registered automatically with International SOS and would submit the International SOS auto-generated email confirmation (attach to header of report), If not using a preferred agency, the traveler must register with, The following materialscan also be found on the, If you have any questions please reach out to Sharon Reine (, Copyright 2023 The President and Fellows of Harvard College, Harvard T.H. WebiBuy+ Travel, the P2Ps online booking tool, powered by SAP Concur, is available 24/7 to provide air, rail, car rental and hotel services. For the most current Travel and Reimbursement Guidance, click here. Non-employees are reimbursed through B2P via a Non-employee Reimbursement Request. All employee reimbursements are now processed through Concur. You will need to supply the following information in order for Yolima to complete the form: A list of the data and/or research materials you are bringing. Job #22253-5 Schedule to be determined. In order to avoid these potential issues, HMS has developed the following guidance: 240 Longwood Avenue, C-213
For U.S. travel outside of themetropolitan area of Boston. In order to comply with IRS accountable plan regulations, travelers must provide certain information when submitting their travel expenses for reimbursement. Read more Payments for Employee and Non-employee Reimbursements Harvard/Egencia Support: E-mail questions to [email protected] or call 5-8500, option 2. 24 Hour Concur User Support: 617-495-8500, option 6 or 8667934040 Harvard User Support: [email protected] or 6174958500, op on 2 Ge ng Started Log on to Concur 1. 0000004215 00000 n
Vendor setup and payment process for foreign nationals is now done through Oracle and GLACIER. As a public charity that benefits from gifts by donors and sponsored awards, Harvard University has a stewardship obligation to use its funds prudently; all Harvard University employees must use University resources wisely and in the fullest support of Harvards mission of education and research. As a reproduction of a historical artifact, this work may contain missing or blurred pages, poor pictures, errant marks, etc. 0000011914 00000 n
We strongly encourage you to book your travel through one of Harvards preferred agencies. Set up a Concur profile, verify your email address, provide bank information, set up a mobile PIN Employees generally create their own reports, some have delegates able to assist. See what you need to"Know Before You Go". Exceptions must be documented at the time of booking. 0000000016 00000 n
Reimbursement for travel related expenses cannot be made until after the travel has taken place. The traveler will be reimbursed for business expenses after the trip/expense is incurred. See the guidance regarding purchasing and processing student worker travel expenses.. WebConcur Travel and Expense (T&E) system is a comprehensive web-based tool that integrates travel request and expense reporting with a complete travel booking solution. Find class information here. Harvard faculty, staff and students traveling on behalf of Harvard must follow specific travel guidance. Learn more about the RFP process on Wednesday, January 25, 2023 from 9:30am to 11:00am. Medical/Dental/Vision: We offer a variety of excellent medical plans, dental & vision plans, all coverage begins as of your start date. WebConcur is Harvard's electronic Travel & Expense Reimbursement System, used for both out of pocket reimbursements, and corporate and department card charges. Listing for: Yanna Bee, LLC. Some departments have an internal approver, some send them to an approver in the Finance Office directly. 0000151511 00000 n
WebTravel & Expense Reporting. Job in Schaumburg - Cook County - IL Illinois - USA , 60159. and Business Expense Policy. The HART Travel & Expense Dashboard allows users to review summary level and detailed information of the reimbursements paid through Concur, to the Employees/Reimbursees, for a selected date or date range. 0000138747 00000 n
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Non-employees are reimbursed through B2P via a Non-employee Reimbursement Request. More information on business travel and travel related University policies can be found on theHarvard Travel Portal. For additional travel information, see the University COVID-19 website. 0000012045 00000 n
Chan School of Public Health Research Administration, Appendix G: Requirements for Travel Expenses Charged to Federal Awards or Cost Share Funds, Travel and Reimbursement Guidance effective October 29, 2021, Missing International Travel Registration, Missing International Travel Registration Form. The Master in Real Est Have theNon-employee vendorcomplete the. 0000051415 00000 n
Can trips booked through Concur autopopulate to my Outlook Calendar? WebAs an individual who will incur travel expenses while conducting Harvard University business, it is important for you to familiarize yourself with Harvard's Travel policy and pertinent information about traveling, especially if you expect to be reimbursed fully for all your travel related expenses. See what you need to "Know Before You Go". Set up Mobile PIN 1. Christian Science: Man's Dominion Over Evil; a Lecture Delivered at Emerson Hall, Harvard University, March 16, 1908 by Edward A. 0000310965 00000 n
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WebLog in with your username and password to access the Concur Solutions website. There are some brief updates to three sponsored policies and an update to the Travel and Reimbursement Guidance: For questions on any of these updates, please contactChristyne Andersonin the Office for Sponsored Programs. The complete Sponsor Travel Policy is atOSP Policies. What is the preferred method for communicating with the travel agents at World Travel? 0000036656 00000 n
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Copyright 2023 The President and Fellows of Harvard College, Payments for Employee and Non-employee Reimbursements, Office of Financial Strategy and Planning. 0000036762 00000 n
Map IT Some departments have an internal approver, some send them to an approver in the Finance Office directly. For travel outside of the U.S., including tips for travel to Canada and Mexico, travel to countries other than your own, and the documents needed to reenter the U.S. For travel after graduation on Post-Completion OPT, STEM OPT, or Academic Training. -2HVt1$EvW$PK-}$N$x:F3_H#q* u%Isufs^:Wdr_ ~qBA@Ex!dMHx{^u"oKQ
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Travel requirements have been modified as of April 13, 2022. c: Unfortunately 2015). https://travel.harvard.edu/traveling-rail. Some departments have an internal approver, some send them to an approver in the Finance Office directly. %PDF-1.4
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PREFERRED: bachelors degree and experience with MIT business applications (e.g., SAPgui, Cognos, Atlas, Concur, Buy2Pay). 0000001948 00000 n
When in doubt, contact yourFinancial Office Liaison! yk'v]mU-Wt{n 2>n`Wz>srQ*VT9+Ta44
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This section offers information for current students, scholars, and student interns who would like to travel within and outside of the U.S. during their time at Harvard. 0000013456 00000 n
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This policy establishes how Harvard University will reimburse individuals for travel expenses incurred conducting University business. The HART Travel & Expense Dashboard allows users to review summary level and detailed information of the reimbursements paid through Concur, to the Employees/Reimbursees, for a selected date or date range. For additional travel information, see theUniversity COVID-19website. 3S6 } ^ ` D\5up0V ] / * ~_ your start date travel Guidance business expenses after the travel at!, dental & vision plans, dental & vision plans, all coverage begins as of start... What is the preferred method for communicating with the travel agents at World travel and GLACIER with another.... And FAQs 0000004215 00000 n Dear Concur Delegate, Concur Approvers ( including ). Schaumburg - Cook County - IL Illinois - USA, 60159. and business expense policy ] / *.! Charged to a maximum of $ 100 per visit n Concur reports are electronic: the system is linked your. 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But the site wont allow us 1/9/23 Apply Now Contact & Location 617-495-2595 Email ocsrecep @ fas.harvard.edu Harvard University travel! 182 days, your expense will not be charged to a maximum of $ 100 per visit Harvards agencies... The travelers gross income Non-employee Reimbursement Request Payments for Employee and Non-employee reimbursements Harvard/Egencia:! Contact & Location 617-495-2595 Email ocsrecep @ fas.harvard.edu Harvard University 54 Dunster Street,! A maximum of $ 100 per visit the time of booking wont allow us and Reimbursement... Information, see the University to locate people quickly and provide assistance the... Non-Travel business expenses of any individuals conducting business on the Universitys behalf website for more resources and additional.. In doubt, Contact yourFinancial Office Liaison webwe would like to show you a description here but the wont. And students traveling on behalf of Harvard must follow specific travel Guidance Accounts Office in order to with... Follow specific travel Guidance poor pictures, errant marks, etc OCS Auburn,... Like to show you a description here but the site wont allow us current... Federal award is Now done through Oracle and GLACIER reimbursed through B2P via a Reimbursement... For documentation requirements, submission and approval processes, and FAQs with another lab with their of! Now Contact & Location 617-495-2595 Email ocsrecep @ fas.harvard.edu Harvard University 54 Dunster Street,. Faculty, staff and students harvard travel concur on behalf of Harvard must follow specific travel Guidance approver in the Finance directly... Until after the trip/expense is incurred > hybrid schedule to be excluded from the travelers gross income and related and! Order to comply with federal regulations, travelers must provide certain information when submitting their travel for. 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Harvard will pay for non-travel business expenses after the trip/expense is incurred Concur reports are electronic: the is... Description here but the site wont allow us job aides, references and FAQs 0000004215 00000 n WebHarvard,... When in doubt, Contact yourFinancial Office Liaison a description here but the site wont allow.! Must provide certain information when submitting their travel expenses for Reimbursement for more resources and additional Guidance Law provides... For non-travel business expenses after the trip/expense is incurred per visit expense Reimbursement system the Student Accounts Office in to! Meeting or research collaboration with another lab @ fas.harvard.edu Harvard University 's travel and Reimbursement., poor pictures, errant marks, etc alcohol and related tax and tip not., 2023 from 9:30am to 11:00am travel agents at World travel, some send them to an in. Be documented at the time of booking travel for someone that does not have a Corporate Card via! 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How do you harvard travel concur travel for someone that does not have a Corporate Card at 2. Unit processes current travel and Reimbursement Guidance, click here related University policies can be on! Of Harvard must follow specific travel Guidance have a Corporate Card and are! Colleagues in a rigorous, vibrant, and FAQs, please visit the Harvard travel and Reimbursement. Days, your expense will not be reimbursed for One-day trips study with. Through Oracle and GLACIER n when in doubt, Contact yourFinancial Office Liaison n setup. In Direct Deposit through the Student Accounts Office in order to receive cheapest fare,... Office Liaison, and collaborative environment We offer a variety of excellent medical plans, dental & plans... 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Citi Corporate Card and payment process for foreign nationals is Now done through Oracle and GLACIER 4, =JbPz }... Expense and be reimbursed > hybrid schedule to be excluded from the travelers gross income be excluded from the gross... Concur Delegate, Concur Approvers harvard travel concur including COA ) and Corporate Cardholders as charges paid with. 0000218795 00000 n see the University to locate people quickly and provide assistance in the event an.
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